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Privacy Notice


This notice describes how medical information about you may be used or disclosed and how you can get access to this information. Please review it carefully.



This Notice describes the privacy practices of Larchmont Imaging Associates and members of its workforce. This Notice applies to services furnished to you at all Larchmont Imaging Associates facilities which involve the use or disclosure of your health information.



Larchmont Imaging Associates is required by law to maintain the privacy of your health information (“protected health information” or “PHI”) and to provide you with this Notice of legal duties and privacy practices with respect to your PHI. Larchmont Imaging Associates uses computerized systems that may electronically disclose your PHI for purposes of treatment, payment and/or health care operations as described below. Larchmont Imaging Associates uses or discloses your PHI, Larchmont Imaging Associates is required to abide by the terms of this Notice (or other notice in effect at the time of the use or disclosure).



Larchmont Imaging Associates is required by law to protect the privacy of your health information, distribute this Notice of Privacy Practices to you, and follow the terms of this Notice. Larchmont Imaging Associates is also required to notify you if there is a breach of your PHI.



In certain situations, your written authorization must be obtained in order to use and/or disclose your PHI. However, an authorization is not required for the following uses and disclosures:

  • Treatment Example: We may disclose your protected health information to other physicians who may be treating you or consulting with us regarding your care. We may disclose your protected health information to those who may be involved in your care after you leave here, such as family members or your personal representative.
  • Payment Example: We may communicate with your health insurance company to get approval for the services we render, to verify your health insurance coverage, to verify that particular services are covered under your insurance plan, or to demonstrate medical necessity. We may disclose your protected health information to anesthesia care providers involved in your care so they can obtain payment for their services.
  • Healthcare Operations Example: We may use your PHI to review our treatment and services and to evaluate the performance of our staff in caring for you. We may also disclose PHI to doctors, nurses, technicians, medical students, and other personnel for review and learning purposes. We may also use or disclose your PHI in the course of maintenance and management of our electronic health information systems. 

We will use and disclose your health information as otherwise permitted or required by law. Here are examples of those uses and disclosures.


  • Business Associates: There are some services provided in our organization through agreements with business associates. Examples include transcription services and storage services. To protect your health information, we require business associates to appropriately safeguard your information.
  • Relatives, Close Friends, and Other Caregivers: Your PHI may be disclosed to a family member, other relative, a close personal friend or any other person identified by you who is involved in your health care or helps pay for your care. If you are not present, or the opportunity to agree or object to a use or disclosure cannot practically be provided because of your incapacity or an emergency circumstance.
  • Larchmont Imaging Associates may exercise professional judgment to determine whether a disclosure is in your best interests. If information is disclosed to a family member, other relative or a close personal friend, Larchmont Imaging Assocaites would disclose only information believed to be directly relevant to the person’s involvement with your health care or payment related to your health care. Your PHI may also be disclosed in order to notify (or assist in notifying) such persons of your location or general condition.
  • Public Health Activities: Your PHI may be disclosed for the following public health activities: (1) to report health information to public health authorities for the purpose of preventing or controlling disease, injury or disability; (2) to report child abuse and neglect to public health authorities or other government authorities authorized by law to receive such reports; (3) to report information about products and services under the jurisdiction of the U.S. Food and Drug Administration; (4) to alert a person who may have been exposed to a communicable disease or may otherwise be at risk of contracting or spreading a disease or condition; and (5) to report information to your employer as required under laws addressing work-related illnesses and injuries or workplace medical surveillance. 
  • Victims Of Abuse, Neglect, or Domestic Violence: Your PHI may be disclosed to a governmental authority, including a social service or protective services agency, authorized by law to receive reports of such abuse, neglect, or domestic violence if there is a reasonable belief that you are a victim of abuse, neglect or domestic violence.
  • Health Oversight Activities: Your PHI may be disclosed to a health oversight agency that oversees Larchmont Imaging Associates and is charged with responsibility for ensuring compliance with the rules of government health programs such as Medicare or Medicaid. We may also disclose your PHI to the U.S. Department of Health and Human Services or to the State Attorney General’s Office as required to demonstrate our compliance with privacy laws.
  • Judicial and Administrative Proceedings: Your PHI may be disclosed in the course of a judicial or administrative proceeding in response to a legal order or other lawful process.
  • Law Enforcement Officials: Your PHI may be disclosed to the police or other law enforcement officials as required or permitted by law or in compliance with a court order or a grand jury or administrative subpoena. For example, your PHI may be disclosed to identify or locate a suspect, fugitive, material witness, or missing person or to report a crime or criminal conduct at the facility.
  • Correctional Institution: You PHI may be disclosed to a correctional institution if you are an inmate in a correctional institution and if the correctional institution or law enforcement authority makes certain requests to us.
  • Organ and Tissue Procurement: Your PHI may be disclosed to organizations that facilitate organ, eye or tissue procurement, banking or transplantation to facilitate such donation or transplantation.
  • Research: Your PHI may be used or disclosed without your consent or authorization if an Institutional Review Board approves a waiver of authorization for disclosure
  • Health or Safety: Your PHI may be used or disclosed to prevent or lessen a serious and imminent threat to a person’s or the public’s health or safety. 
  • U.S. Military: Your PHI may be use or disclosed to U. S. Military Commanders for assuring proper execution of the military mission. Military command authorities receiving protected health information are not covered entities subject to the HIPAA Privacy Rule.
  • Other Specialized Government Functions: Your PHI may be disclosed to units of the government with special functions, such as the U.S. Department of State under certain circumstances or to the Secret Service or NSA to protect the country or the President.
  • Workers’ Compensation: Your PHI may be disclosed as authorized by and to the extent necessary to comply with state law relating to workers’ compensation.
  • Appointment Reminders: Your PHI may be used to tell or remind you about appointments or other similar programs.
  • As Required by Law: Your PHI may be used and disclosed when required to do so by any other law not already referred to in the preceding categories.



For any purpose other than the ones described above, your PHI may be used or disclosed only when you provide your written authorization on an authorization form. For instance, you will need to execute an authorization form before your PHI can be sent to your life insurance company or to the attorney representing the other party in litigation in which you are involved. Except to the extent that Larchmont Imaging Associates has taken action in reliance upon it, you may revoke any written authorization obtained in connection with your PHI by delivering a written revocation statement to Larchmont Imaging Associates.



Although your health record is the physical property of Larchmont Imaging Assocaites, the information belongs to you. You have the right to:


  • Request a restriction on certain uses and disclosures of your PHI for treatment, payment, health care operations as to disclosures permitted to persons, including family members involved with your care and as provided by law. However, we are not required by law to agree to a requested restriction, unless the request relates to a restriction on disclosures to your health insurer regarding health care items or services for which you have paid out-of-pocket and in-full.
  • Obtain a paper copy of this notice of privacy practices.
  • Inspect and/or receive a copy of your health record, as provided by law.
  • Request that we amend your health record, as provided by law. We will notify you if we are unable to grant your request to amend your health record.
  • Obtain an accounting of disclosures of your health information, as provided by law.
  • Request communication of your health information by alternative means or at alternative locations. We will accommodate reasonable requests.


You may exercise your rights set forth in this notice by providing a written request, except for requests to obtain a paper copy of this notice, to the privacy officer listed below.

Effective Date: This notice is effective on 5/1/2022.

Right to Change Terms of this Notice: The terms of this Notice may be changed at any time. If this Notice is changed, the new notice terms may be made effective for all PHI that Larchmont Imaging Associates maintains, including any information created or received prior to issuing the new notice. If this Notice is changed, the new notice will be posted in waiting areas at all Larchmont Imaging Associates facilities and on our website. You also may obtain any new notice by contacting the Privacy Officer.

For Additional Information or to File a Complaint: If you have questions regarding this Notice or have a concern that your privacy rights may have been violated, you may contact us using the information below.

Compliance Department
Email This email address is being protected from spambots. You need JavaScript enabled to view it.
Fax: 704-941-3464
OnlineUSRS Feedback

You can also file a civil rights complaint with the U.S. Department of Health and Human ServicesOffice for Civil Rights, or electronically through the Office for Civil Rights Complaint Portal.

Contact Information
U.S. Department of Health and Human Services
200 Independence Avenue, SW
Room 509F, HHH Building
Washington, D.C. 20201
Customer Response Center: 1-800-368-1019
TDD: 1-800-537-7697 

Complaint forms are available here.








Patient Compliments

Love coming to the Medford Office.  Quality and efficient service.  No long wait time.

I have used Larchmont over the years.  Everyone is kind and helpful, making many appointments for my mother to accommodate my schedule.  Thank you-everyone is great!


I go back and forth between NJ and FL.  I always wait until I'm in NJ for imaging so I can come to Larchmont.

Larchmont client for many years (Sunset Rd., Willingboro)-always very satisfied with staff.


This team is so amazing!  Everyone was so kind and I was in and out in no time!


Entire staff was very knowledgeable and professional.  Every aspect of my test experience was pleasant.